Tips For A Successful Teleconference

Are Your Meetings Productive?
Only 22% of participants rate their meetings as extremely productive. To make the most of your next meeting:
  • Plan Ahead
    Determine the date, start time and number of participants.
    Be aware of time zone differences. Reservation-less accounts offer conference access 24/7 and do not require a prior reservation. For operator assisted services contact your USA WorldTel client service representative to schedule your operator assisted conference.

  • Notify the Participants
    Let all conference participants know the date, how they can access the teleconference.
    Provide them with your dial-in number and participant PIN number to enter the conference, include in your notification e-mail: moderator's name, start and estimated end times, subject and agenda. Also, let participants know of any preparation needed prior to the audio conference.

    Contact us if you would like USA WorldTel to notify your participants via our broadcast e-mail, voce messaging or fax broadcast services.

  • Determine Equipment Needs
    If there are multiple participants in the same room at a site, high quality speakerphone equipment is recommended. Full-duplex equipment ensures clarity and avoids clipping of words when two or more people speak at once. Also, we recommend that you discourage the use of cordless or cellular phones, as these may cause static or other interference.

  • Provide Visual Supplements
    Providing slides, videotapes, and hard copy documents to participants in advance enhances any audio conference. Also be sure participants have the equipment (slide projector, VCR, etc.) necessary to use the material.

    * learn how to integrate your teleconference with a web presentation. Genesys Meeting Center allows you to organize your visual presentation over the internet to all your participants in a simple easy manner. [Find out More] --linK TO GENESYS MEETING CENTER

  • Set the Audio conference. Goal

    1. Pinpoint the objectives you wish to accomplish for the meeting.
    2. Provide an agenda in advance
    3. Try to limit the agenda to three or four topics, and let the participants know how much time you intend to spend on each.
  • Develop an Outline
    Develop an outline or script for opening remarks, special announcements and closing remarks.

  • Pinpoint Meeting Objectives
    At the beginning of the meeting, identify what you would like to accomplish and then stick closely to the agenda - see how to create an effective agenda